Protect Document-Workbook-Presentation

How to protect your Document, Workbook or Presentation in MS Office 2010?

Introduction

Microsoft Office 2010 is protecting your document, workbook, and presentation. In this post, we brief you that How to protect your Document, Workbook, or Presentation with a password in MS Office 2010. In this, you can use passwords to help prevent other people from opening or modifying your document, workbook, and presentation. But important to know for you, that when you will protect encrypt with a password, remember the password. If you don’t remember your password Microsoft cannot retrieve your forgotten passwords.

First of all, it’s important to know are documents, workbooks, and presentations. The document is a Microsoft Word file, the workbook is a Microsoft Excel file, and the presentation is a Microsoft PowerPoint file. You can read more information following documents, workbooks, and presentations.

What do you want do?

There are following methods for each application.

  1. Protect MS Word 2010 document
  2. Protect MS Excel 2010 spreadsheet
  3. Protect MS PowerPoint 2010 presentation

Protect MS Word 2010 document

There are you protect your MS Word 2010 document, follow these options:

  1. Open a document, click File tab.
  2. In the File tab, click Info.
  3. With right side in Permission, click Protect Document.

The following image is an example of the Protect Document

Protect Document

Mark as Final:

When a document is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only. The Mark as Final command helps you communicate that you are sharing a complete version of a document. It also prevents reviewers or readers from making inadvertent changes to the document.

Encrypt with Password

When you select Encrypt with Password, the Encrypt Document dialog appears. In the Password box, type a password. Your document is protected, when you open the document and enter the same password then your document is opened.

Note: Microsoft cannot retrieve lost or forgotten passwords, so keep a list of your passwords and corresponding file name in a safe place.  

Restrict Editing

When you select Restrict Editing three options appear:

  • Formatting restrictions: this reduces formatting options, preserving a look and feel. Click Settings to select which styles are allowed.
  • Editing restrictions: you control how the file can be edited or you can disable editing. Click Exceptions or More users to control those who can edit.
  • Start enforcement – Click Yes, Start Enforcing Protection to select password protection or user authentication. In addition, you can click Restrict permission to add or remove editors who will have restricted permissions.

Restrict Permission by People

Use a Windows Live ID or a Microsoft Windows account to restrict permissions. You can apply for permissions via a template that is used by your organization, or you can add permissions by clicking Restrict Access.

Add a Digital Signature

Digital signatures authenticate digital information such as documents, e-mail messages, and macros by using computer cryptography. Digital signatures are created by typing a signature or by using an image of a signature to establish authenticity, integrity, and non-repudiation. See the link at the end of this topic to learn more about digital signatures.

To learn about Gmail Account digital signatures see How to use Signature in Gmail Account setting.

Protect MS Excel 2010 spreadsheet

There are you protect your MS Word 2010 spreadsheet, follow these options:

  1. Open a spreadsheet, click File tab.
  2. In the File tab, click Info.
  3. With right side in Permission, click Protect Workbook.

The following image is an example of the Protect Workbook

Protect Spreadsheet

Mark as Final:

When a spreadsheet is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the spreadsheet becomes read only. The Mark as Final command helps you communicate that you are sharing a complete version of a spreadsheet. It also prevents reviewers or readers from making inadvertent changes to the spreadsheet.

Encrypt with Password

When you select Encrypt with Password, the Encrypt Document dialog appears. In the Password box, type a password. Your spreadsheet is protected, when you open spreadsheet and enter same password then your spreadsheet is opened.

Note: Microsoft cannot retrieve lost or forgotten passwords, so keep a list of your passwords and corresponding file name in a safe place.  

Protect Current Sheet

By using the Protect Current Sheet feature, you can select password protection and allow or disallow other users to select, format, insert, delete, sort or edit areas of the spreadsheet.

Protect Workbook Structure

By using Protect Workbook Structure feature, you can select password protection and select options to prevent users changing, moving, deleting important data.

Restrict Permission by People

Use a Windows Live ID or a Microsoft Windows account to restrict permissions. You can apply permissions via template that is used by your organization, or you can add permissions by clicking Restrict Access.

Add a Digital Signature

Digital signatures authenticate digital information such as documents, e-mail messages, and macros by using computer cryptography. Digital signatures are created by typing a signature or by using an image of a signature to establish authenticity, integrity, and non-repudiation.

To learn about Gmail Account digital signatures see How to use Signature in Gmail Account setting.

Protect MS Excel 2010 presentation

There are you protect your MS PowerPoint 2010 presentation, follow these options:

  1. Open a presentation, click File
  2. In the File tab, click Info.
  3. With right side in Permission, click Protect Presentation.
  4. The following image is an example of the Protect Presentation option.
Protect Presentation

Mark as Final:

When a presentation is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the presentation becomes read-only. The Mark as Final command helps you communicate that you are sharing a complete version of a presentation. It also prevents reviewers or readers from making inadvertent changes to the presentation.

Encrypt with Password

When you select Encrypt with Password, the Encrypt Document dialog appears. In the Password box, type a password. Your spreadsheet is protected, when you open the spreadsheet and enter the same password then your spreadsheet is opened.

Note: Microsoft cannot retrieve lost or forgotten passwords, so keep a list of your passwords and corresponding file name in a safe place.  

Restrict Permission by People

Use a Windows Live ID or a Microsoft Windows account to restrict permissions. You can apply for permissions via a template that is used by your organization, or you can add permissions by clicking Restrict Access.

Add a Digital Signature

Digital signatures authenticate digital information such as documents, e-mail messages, and macros by using computer cryptography. Digital signatures are created by typing a signature or by using an image of a signature to establish authenticity, integrity, and non-repudiation.

To learn about Gmail Account digital signatures see How to use Signature in Gmail Account setting.

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